Step-by-Step Checklist¶
This section walks you through a timeline of the main tasks of conference-organizing, and roughly when you want to complete each task.
5-6 months before¶
- Venue
- Dates
- Budget
- Org team
- Initial website
- Open CFP
3-4 months before¶
- Open ticket sales (+ launch speakers)
- Close CFP and select talks
- Compile initial sponsor list
2 months before¶
- Party/pre-reg venue
- Publish schedule
- Design swag
1 month before¶
- Satellite events
- Order swag
- Finalize food
- Verify all volunteers
2 weeks before¶
- Verify all venues
- Verify all speakers
- Any other last-minute stuff
1 week before¶
- Send welcome email and last-minute info
- Get excited!
