Sponsorship Prospectus¶
Introduction¶
Welcome to the Write the Docs Portland 2024 sponsorship prospectus. We’re excited to work with the organizations in our community to build the best documentation event in 2024. Created in 2013 in Portland, Oregon, WTD has hosted conferences around the world in Prague, Berlin, Sydney, London, and Melbourne. We’re excited to celebrate year 12 with your support!
Concept¶
Write the Docs Portland is a three day conference held on April 14-16, 2024 focusing on documentation systems, tech writing theory, and information delivery.
Writing and maintaining documentation involves a multidisciplinary community of technical writers, designers, librarians, typesetters, developers, support teams, marketers and many others. This group of people can be collectively referred to as “documentarians”.
Write the Docs creates a time and a place for this community to share information, discuss ideas, and work together to improve the art and science of documentation.
Demographics¶
Our audience is primarily from companies in the software industry.
Each conference we sell:
- 70% Corporate tickets
- 20% Independent tickets
- 10% Student tickets
Each conference is attended by:
- Technical Writers (60%)
- Developers (10%)
- Support Staff (10%)
- Managers (10%)
- Community Contributors, Enthusiasts & Other Folks (10%)
Why Sponsor¶
By supporting a Write the Docs event, your company will gain visibility and credibility with front-line documentarians, and valuable insights that will help you get the most out of your own documentation efforts. If you’re hiring for docs positions, Write the Docs is also an excellent opportunity to meet top-notch talent.
We work hard to keep ticket prices affordable for a broad range of attendees. Your sponsorship makes it possible for all sorts of documentarians to attend our events, whether they’re a freelancer, a student or out of work. Becoming a sponsor demonstrates your commitment to and support of good documentation, and the people who build it.
Sponsorship Packages¶
All packages can be customized, so let us know what you need!
Keystone¶
$14,000 - Limit 2
The Keystone sponsorship highlights you as the primary sponsor of the conference. You get all in-person benefits, and the best placement for all physical spaces.
Benefits¶
- Five (5) tickets, with additional available to purchase at a discounted rate of $500/ticket.
- Most visible sponsorship booth location.
- Sponsorship of a primary Write the Docs conference event (Unconference, Writing Day). Logo on print material.
- Large logo included in intermission slides and on talk videos.
- Logo and long description (500 characters) on the conference website.
- Logo in conference email promotion.
- Display promotional “Swag” items on the conference swag table (provided by sponsor).
- Dedicated social media post on LinkedIn and Twitter.
- Three (3) featured job postings on our Job Board, also promoted in our newsletter (10,000 subscribers).
- One email promotion to our conference email list. Includes logo and 2 paragraphs of copy.
- Slack Sponsorship promotion in Write the Docs Slack channel ahead of the conference.
Patron¶
$8,500
The Patron package is great for a larger company to get in front of our attendees. It gives you a dedicated booth for the entire length of the conference.
Benefits¶
- Five (5) tickets, with additional available to purchase at a discounted rate of $500/ticket.
- A sponsorship booth for the entire conference.
- Logo included in intermission slides and on talk videos.
- Logo and description (250 characters) on the conference website.
- Logo in conference email promotion.
- Display promotional “Swag” items on the conference swag table (provided by sponsor).
- Dedicated social media post on LinkedIn and Twitter.
- Two (2) featured job postings on our Job Board, also promoted in our newsletter (10,000 subscribers).
- One email promotion to our conference email list. Includes logo and 2 paragraphs of copy.
Publisher¶
$5,000
The Publisher package is great for a company looking to hire or promote a product. You’ll get an on-site presence Tuesday morning of the conference.
Benefits¶
- Two (2) tickets, with additional available to purchase at a discounted rate of $500/ticket.
- A table at our Sponsor Expo on Tuesday morning of the conference, where you can promote job openings or a product.
- Logo on the conference website.
- Name included in all conference emails to attendees.
- Display promotional “Swag” items on the conference swag table (provided by sponsor).
- Two (2) featured job postings on our Job Board, also promoted in our newsletter (10,000 subscribers).
Second Draft¶
$2,500
The Second Draft package gives you visibility on the conference website and in communications. It’s a great package for a startup or small company.
Other Sponsorship Opportunities¶
The following a la carte offerings are available either independently or combined with one of the previous packages to increase visibility at the event.
Lightning Talks¶
3,500 - Limit 2
Sponsor one day of Lightning Talks, where attendees have 5 minutes to share something they are excited about working on. This dynamic part of the conference is on the main stage, and you’ll have a chance to get in front of our attendees for a lightning talk.
Benefits¶
- A 5-minute sponsored lightning talk slot, where you can highlight anything interesting you’d like to share with the community.
- Logo will be shown on the stage during all staff presentations as a Lightning Talk sponsor.
- Logo on the conference website.
- Name included in welcome announcement in email newsletters and social media.
Opportunity Grants¶
$2,500 - Limit 2
Provide additional funding for our Opportunity Grant program, which supports equity and accessibility and provides funding for low-income, marginalized people to attend the conference. These individuals would otherwise not be able to attend.
Benefits¶
- Logo will be shown onstage during opening and closing staff presentations as a grant sponsor.
- Logo on the conference website.
- Name included in welcome announcement in email newsletters and social media.
Payment¶
Invoices must be paid within 30 days of invoice receipt, or no later than one (1) week before the conference.
