Sponsorship Prospectus

Introduction¶

Welcome to our 2023 Conference Sponsorship Prospectus.

We’re excited to work with the organizations in our community to build the best possible event in 2023. In particular, we would love your feedback on sponsorship levels and benefits. We expanded the offerings and introduced a lot of new things, but please let us know if there are other points of interaction with our community that would be valuable for you.

Concept¶

Write the Docs Australia (http://www.writethedocs.org/) is a two day conference focusing on documentation systems, tech writing theory, and information delivery.

Writing and maintaining documentation involves a multidisciplinary community of technical writers, designers, librarians, typesetters, developers, support teams, marketers and many others. This group of people can be collectively referred to as “documentarians”.

Write the Docs creates a time and a place for this community to share information, discuss ideas, and work together to improve the art and science of documentation.

Demographics¶

Our audience is primary from companies in the software industry.

Each conference we sell:

80% Corporate tickets
15% Independent tickets
5% Student tickets

For those people, they have a range of job titles. The most common job title is Technical Writer, but we have many other people who attend our conferences:

Technical Writers (60%)
Developers (10%)
Support Staff (10%)
Managers (10%)
Community Contributors, Enthusiasts & Other Folks (10%)

Why Sponsor¶

By supporting a Write the Docs event, your company will gain not only visibility and credibility with front-line documentarians, but also valuable insights that will help you get the most out of your own documentation efforts. If you’re hiring for docs positions, Write the Docs is also an excellent opportunity to meet top-notch talent.

We work hard to keep ticket prices affordable for a broad range of attendees. Your sponsorship makes it possible for all sorts of documentarians to attend our events, whether they’re a freelancer, a student or out of work. Becoming a sponsor demonstrates your commitment to and support of good documentation, and the people who build it.

Sponsorship Packages¶

The following options are suggested sponsorship levels. We are happy to discuss adjustments and custom packages.

First Draft¶

The First Draft package is only available to startups (under 15 employees), non-profits, and open source organizations.

Two (2) tickets
One (1) featured job postings on our Job Board, also promoted in our newsletter (10,000 subscribers)
A short description (250 characters) and logo of your company on the conference website
Name included in welcome announcement in email newsletters and social media

The First Draft package costs AUD $1,500.

Second Draft¶

The Second Draft package is great for companies looking to hire or to promote a product.

Three (3) tickets
Two (2) featured job postings on our Job Board, also promoted in our newsletter (10,000 subscribers)
A short description (250 characters) and logo of your company on the conference website
Name included in welcome announcement in email newsletters and social media

The Second Draft package costs AUD $2,500.

Publisher¶

The Publisher package is great for sending a team and getting to know the community.

Seven (7) tickets
Four (4) featured job postings on our Job Board, also promoted in our newsletter (10,000 subscribers)
A short description (250 characters) and logo of your company on the conference website
Name included in welcome announcement in email newsletters and social media
A small logo on all Write the Docs website pages for 3 months

The Publisher package costs AUD $4,500.

Patron¶

Limit 3

The Patron package highlights your company as a force in the industry and community:

Thirteen (13) tickets
Seven (7) featured job postings on our Job Board, also promoted in our newsletter (10,000 subscribers)
A medium description (750 characters and logo of your company on the conference website
Small logo included in intermission slides and on talk videos
Name included in welcome announcement in email newsletters and social media
5 minute sponsored lightning talk on main stage of the conference
One newsletter sponsorship (logo & 300 characters) in our newsletter (10,000+ subscribers)
A logo on all Write the Docs website pages until the end of 2023. (30,000 pageviews/mo)
A small ad displayed on all non-conferences pages of the Write the Docs website (240x180px, 180 characters, 10,000 pageviews/mo) for 3 months.

The Patron package costs AUD $8,500.

Keystone¶

The Keystone package highlights you as our main community partner:

Twenty (20) tickets
Ten (10) featured job postings on our Job Board, also promoted in our newsletter (10,000 subscribers)
A large description (750 characters) and logo of your company on the conference website
Large logo included in intermission slides and on talk videos
Name included in welcome announcement in email newsletters and social media
5 minute sponsored lightning talk on main stage of the conference
Two newsletter sponsorships (logo & 300 characters) in our newsletter (10,000+ subscribers)
A logo on all Write the Docs website pages until the end of 2023. (30,000 pageviews/mo)
A small ad on the Write the Docs website (240x180px, 180 characters, 10,000 pageviews/mo) for 3 months

The Keystone package costs AUD $12,500.

Other Sponsorship Opportunities¶

The following a la carte offerings are available either independently or combined with one of the previous packages to increase visibility at the event.

Opportunity Grants¶

Provide additional money for our Opportunity Grant program, which provides funding for people to attend the conference.

$2,500

Additionally, for $4,500 we will offer exclusive sponsorship of our Opportunity Grant program. Please talk to us about this soon, as this option is removed once we have secured the required funding for this benefit.

Benefits¶

Your sponsor logo will be shown on the stage during all staff presentations as a grant sponsor (opening, closing).
We will mention your company as a grant sponsor on Twitter from the official Write the Docs account.

Inquiries¶

Please direct all inquiries to our sponsorship team at:

Payment¶

Invoices must be paid within 30 days of invoice receipt, or no later than one (1) week before the virtual conference.

Run of Show¶

The Run of Show will be published closer to the event.